Artwork Guidelines

Trimming, Crops & Bleed


Bleed is the term used for the extended area of your artwork that goes beyond its actual size. Crops or crop marks are a set of marks that define the finished area and indicate where the document will trimmed. When you create a document that will be printed, crops and bleeds are important elements to ensure that your final document retains a professional look.

It is essential that there is a minimum 3mm bleed and correctly positioned crop marks around your artwork. For example: A6 size would be 111mm x 154.50mm.

Please note that there is a 2mm tolerance for cutting on all jobs.

 PDF Files

We request all our artwork to be supplied as high resolution (300dpi). It is important that you prepare your PDF file in the correct way. These options must be set for commercial printing:

  • Resolution – Choose High Resolution
  • Compression Settings – For colour and greyscale this should be down sampled to 300dpi with “auto compression” set on high
  • Font Embedding – Should be set to “embed all fonts”

Colour needs to be set as CMYK not RGB (RGB artwork will be converted to CMYK and this could effect your colours).


Include all embedded images and convert all text to curves. Save as a EPS file.


Set Resolution to 300dpi when starting your new document. Save file as either TIFF or JPEG.

Other files not listed above must be saved either as a EPS or JPEG.

Please note: If you need us to make changes to your file (JPEG / EPS), we will require you to re-supply new artwork as either a PSD, PDF or AI file as we are unable to make changes to flattened images (JPEG / EPS / TIFF).


Please ensure all fonts and pictures used in your artwork are supplied to us in a separate folder using the “package” function under the “file” menu. Compress the document using Stuffit or WinZip before uploading or sending your order via e-mail.

Please include a PDF. This is for our reference to make sure that nothing is missing or moved on the artwork supplied. Please note that this will be proofed first and could cause a longer delivery time. 


Please ensure that you do not supply your files imposed or as “printers pairs”. Please only send one version.

Document Colour

Please ensure that the colour is set to CMYK not RGB.

 Microsoft documents

We cannot use the following formats for printing:

  • Word
  • Exel
  • Powerpoint
  • Works

Print Force can accept Publisher files. However, these will be converted by us. Please note: all Publisher files must be proofed prior to printing – this may slow the turnaround time.

Below is a link to a website that can convert any of the above files into a useable PDF, it is easy-to-use and will do it for you right there online. IT’S FREE!

Please note that it is important when supplying a PDF from a Microsoft document, care is taken to ensure any spot colours are created correctly in your original document.

Please supply a screen shot of your Microsoft document before conversion this can be done by the following:

  • PC operators – There is a “PRINT SCREEN” button on the keyboard
  • Mac operators – Press the “Apple” and “Shift 4” keys, then highlight the area you wish to copy. This saves a PNG copy to your desktop


Although Print Force make every effort to provide an error free product, your cooperation is required as well. The final responsibility for proofing is yours. A proof will be sent to you via e-mail, (or by post if you request this when the order is placed).

The proof is submitted to you to ensure the accuracy of your printed project. You, the customer, are responsible for ensuring the complete accuracy of this proof. After signing your Proof, you are responsible for any errors or omissions not indicated at this time.

Fabric Banners and Backboards

Artwork should be supplied at 100% size and should adhere to the following guidelines:

  1. CMYK
  2. Ink levels up to 300%
  3. Images 50 – 150dpi
  4. All fonts converted to outlines
  5. Minimum 10% tints
  6. Do not try to colour match vector colours to rasterised colours. The rip treats these differently and there will be a visible difference in the final print.
  7. No layered .psd files, transparency effects or vector gradients
  8. Save as a high resolution PDF from InDesign – no template guides to be on final PDF. If they are on your final PDF they will print!
  9. Respect the Quiet Zones – fabric stretches and shrinks (different amounts in different directions) during the production process so there is less accuracy compared to ink on paper.
  10. It’s not a leaflet. Big, bold designs are the most effective.
  11. Text should be as large as possible to ensure it is readable from a distance. For ‘small print’ you should not go below 24pt for dark text on a light background, and 48pt for reversed out text.
  12. Single sided flags have 80-90% show through on the reverse.
  13. All PDF Page Boxes should be set to the correct page size (Finished Size + Bleed).

Need help?

Following these guidelines ensures that there will be no delays with your printing. If you have any problem, please don’t hesitate to call our design team on 01582 793000 who will be more than willing to help.